Embed a PDF in an Email – Here is the Ultimate Guide You Should Not Miss

Last Updated on August 18, 2022 by Tina Clark

What should you do to embed a PDF in an Email? Besides the size limitation, are there any important tips you should know? You might find some Email servers do not support PDF file format, even if you embed the PDF files, the images within the PDF cannot show up correctly, or you cannot click the PDF hyperlinks. What should you do? Here are some workable methods to embed a PDF in an Email. Just choose the desired one from the article.

To exchange documents and other sorts of information professionally and effectively, offices all over the world rely on the services provided by numerous mailing domains. You have to send your final document to the managing director or your department head before it is published on a certain platform if you operate in an office setting.

Embed a PDF in an Email

Part 1: How to Embed a PDF in an Email Directly

When your Email server does support the PDF file, you can simply embed a PDF into your Email directly rather than add it to the Email as an attachment. Take note that this strategy effectively attracts the attention of your audience. Just learn more about the process as below.

Step 1: Once you have created an email, you can click the Insert tab from the options of the upper part of the application. Select the Object option and click the Finish button. You must add the PDF document in the body of an email to use the Object option.

Insert Object to PDF

Step 2: Select the Adobe Acrobat Document option, in which you can check the Display as icon to add a PDF file as an icon in the email only. After that, you can click the OK button. It enables the recipient to download the PDF to your computer.

Step 3: Navigate to the location of your PDF file, select the files from your computer, and then click the Open button. Then, you can browse the PDF files within your default reader, but it will also be included in the body of the email message.

Choose Adobe Acrobat Document

Step 4: Once you have set up the parameters, you can return to your email account to embed the PDF in the Email. Just one page of your PDF appears in the email body. You have to send a multi-page PDF that the recipient can read from beginning to end.

Part 2: Why the Embedded PDF Not Available in the Email

But not all email clients will show a PDF version of the message, such as Gmail, Windows Mail, and more. Here are more related problems when you embed the PDF into an Email you should know.

PDFFactory Print Feature

1. Cannot click the PDF hyperlinks that are connected to the Internet.

2. The PDF pages will stay dormant for an extended period.

3. An indicator on the screen showing that there is an attachment.

4. The PDF or icon does not show up in the email within a browser.

What should you do? You are welcome to send a link to a PDF document that is housed on your website or even add the PDF file as an attachment for your Email.

Moreover, creating an image from a PDF is another effective solution to embedding a PDF into an Email. You can add the picture to the Email via the snipping tool. If you do not want to attach the image, you may use a shape, a rectangle enclosing the text or image to be hyperlinked instead. Afterward, create a hyperlink to the form and save it.

Then you may design the form without filling it in or outlining it, which will make it undetectable to the naked eye. It is quite effective! Additional options include attaching a PDF file along with the functioning links to your email message.

Part 3: Best Method to Embed a PDF in an Email

Whether you need to show the detailed content of the PDF file or even fix the related issues for embedding a PDF in an Email, PDFelement is the versatile PDF editor to send PDF with Email, convert PDF to image, and add texts to PDF files. It provides a one-of-a-kind and uncomplicated administration features that are unmatched. Moreover, It performs OCR technology to extract the files from the PDF for your Email.

1. Attach the PDF to Email directly across the appropriate Email address.

2. Edit the text, such as add texts, apply annotations, and draw on the file.

3. Convert PDF to image that you can embed to PDF content in an Email.

4. Provide OCR features to extract the texts and images from the PDF.

Win Download Mac Download

Step 1: After you have successfully downloaded and installed PDFelement on your computer, you may launch it. After launching the software, select Open Files from the Home window's File menu and go to the file on your computer to be opened in the software.

Open PDF for Conversion PDFElement

Step 2: When you need to make changes to the text, photographs, and links that are included in your PDF, you can select the Edit tab from the toolbar at the top of the screen. This will bring up a sub-menu with a variety of options for modifying your PDF file, which you may select from.

Edit PDF before Conversion PDFElement

Step 3: If you need to embed PDF content to an Email, you can click on the Convert button and choose the file formats that you want to convert. Here you can choose the To Image option. It enables you to extract the desired text from PDF with the OCR technology.

Convert PDF to Image PDFElement

Step 4: Once you had the desired PDF file, you may simply send it to others via email. To do so, navigate to the software's top-most ribbon and select the Email icon from the drop-down menu. Then click to send the PDF file to the Email address that you entered before.

Send PDF Directly PDFElement[ Win Download Mac Download


To put it simply, you cannot embed a PDF in an email such that the entire file is available through the email program, just as if you were reading it with Adobe Acrobat. Before, you could accomplish this by selecting the Insert option and then the Object option before selecting the PDF file. However, systems, such as Outlook and Gmail no longer offer this functionality. When you need to find a workaround to embed a PDF in an Email, PDFelement is the best alternative to convert PDF to images, edit the PDF files, and send PDF directly within an Email.