Write on a PDF – 4 Easy Methods to Insert Texts to PDF You Should Know

Last Updated on November 12, 2022 by Tina Clark

When you need to write on a PDF file, add some annotations, or even sign a PDF document, what are the most convenient methods you should choose? Of course, you can simply find the built-in features, such as Preview, web browsers, and even Google Drive to type on the PDF. But is there an all-in-one choice to manage and edit the text within a PDF as Office Word? Just learn more details from the guide now.

Write on a PDF

Part 1: Easy Method to Write on a PDF via Form Recognition

Whether you need to write on an image-based PDF or fill in the form of a Word or Excel file, PDFelement is the all-in-one way to manage PDF files. It not only converts Word files, Excel sheets, scanned images, and others to PDFs but also recognizes the texts with advanced algorithms. Moreover, it can detect the forms within the file within one click.

1. Convert Word, Excel, and scanned files to editable and searchable PDFs.

2. Annotate, convert, edit, and perform OCR features within the PDF maker.

3. Add radio button, checkbox, text field, video, drop-down list, and other tools.

4. Adjust the different interactive parameters to make writing tools for PDF.

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Step 1: Once you have installed PDFelement, you can launch the program on your computer. Click the Open files button to import a scanned image or a Word file. After that, you can convert it to an editable PDF format. Click the Recognize button from Form to recognize the form fields.

Recognize Form PDFElement

Step 2: To write on an interactive PDF, you can add buttons to trigger actions, such as opening a hyperlink or downloading a file. After that, you can click the Highlight Field option to highlight the interactive field, which you can type on the fillable PDF form easily.

Highlight Field PDFElement

Step 3: Simply choose the Add Text tool located under the Edit section to mark the area to be highlighted. Click the blank area using your mouse. If you wish to remove the original text, press the Edit button, choose the text block, and click the Delete button.

Wrtie on PDF PDFElement

Step 4: Once you have done the whole process, click the Save button from the File menu. After that, you can click the Yes button to save the edits or apply the changes. Just check the new PDF file with the desired text from your computer afterward.

Save Image to PDF PDFElement Win Download Mac Download

Part 2: How to Type on a PDF with Preview on Mac

As for the default PDF viewer, Preview also enables you to type a PDF on your MacBook directly. Besides the basic features to open the PDF, you can also combine multiple files into one, and convert JPEG/PNG to PDF. But it only provides limited editing features, especially when you need to extract the texts or images from the PDF.

Step 1: Right-click the PDF and choose Preview as the PDF viewer to open the file. Moreover, you can also launch the program. Go to the File menu and click the Open button to browse the PDF file. Moreover, you can also convert an image to a PDF file.

Step 2: To type a fillable PDF, click a blank field. In case you are going to type on a fillable form then you no longer have to use any special editing tools. Simply click any writing area and start typing. You have to use a professional PDF editor to type on a non-fillable PDF form.

Step 3: From the toolbar, click the Pencil icon located at the top window. It will open the Markup tool. You can also open this tool by simply clicking the View menu and then choosing the Show Markup Toolbar button to mark up the PDF files accordingly.

Show Markup Toolbar Preview

Step 4: From the Markup toolbar, click the T button to enter the text mode. Click the area where you’d like to insert the text box. You will see a word Text inside the editable box. To select the font options, click the A located in the Markup Toolbar.

Show Markup Toolbar Preview

Step 5: You can adjust the font size, face options, and color. Double click the word Text. With this, you may start typing your text. To save your text, you can click the File menu and then choose the Save option. This will save your file securely and even the changes you applied.

PDF Annotation Preview

Part 3: How to Write on a PDF Online

Type on a PDF with PDFFiller

If you just need to write on a small PDF file, you can simply choose the online PDF filler. PDFFiller is one of the best choices to write any text or number on a PDF on your MacBook. It supports PDF, Word, PowerPoint, JPEG, PNG, and text formats. Moreover, there are some basic toolkits to edit, sign, and share the PDF online easily.

Step 1: Go to PDFFiller with any web browse and choose the PDF Writer: Write PDF Document Online option to choose the desired method to type on the PDF file. It enables you to edit the PDF files from your local computer as well as the Cloud services.

Step 2: Once you have uploaded the PDF, you can select the desired PDF pages you want to type on a PDF on Mac and click the Text button to add text online. When you need to replace the original text, you only need to double-click the text to change the text directly.

Step 3: You can add more comments, sticky notes, or an additional text box to any of your PDF files and start writing down your text. Click the Signature option or the Picture option to sign your text. After that, you can click the OK button to save the changes.

Step 4: If you wish to create a writable PDF document, click the Add Fillable Fields section located on the right section. It enables you to add some fillable signatures, text, images, and more. Once done writing, click the Done button and print, email, or save your document.

PDFFiller Online Type on PDF

Type on a PDF with DocFly

Creating and writing a PDF document is also possible through online tools. DocFly is another frequently used PDF editor to fill out the PDF form, add a signature, erase a section of a PDF, highlight and mark up text, and add text or images to a PDF to meet the basic requirements.

Step 1: Go to https://www.docfly.com/write-pdf with any web browser. You can click the Click to upload your PDF button to import the desired PDF file into the program. Select the uploaded PDF and double-click it to launch the PDF editing tools online.

Upload PDF to DocFly

Step 2: To type on a PDF, you only need to click anywhere to start writing. It enables you to change the text fonts, sizes, colors, and alignment. Moreover, you can also use the whiteout feature to erase the original file before making some changes.

DocFly Edit PDF Online

Step 3: Of course, there are a series of the editing features, such as drawing, adding icons, and more. When you get everything done, you can click the Save button to complete the process. After that, you can click the Export button to download, print, or share the files.

Save Edit PDF Docfly

Part 4: How to Type on a PDF on Mac via Google Drive

Google Drive is more than a Cloud service to store PDF files. It also enables you to manage PDF files, including writing on the PDF. But different from the other PDF editors, it can only work by adapting a PDF to an editable Word. If your PDF incorporates multimedia information, it will change the style and format of the original PDF file.

Step 1: Head to Google Drive on your Mac and sign in to your account. After that, you can click on the New button, and then click the File Upload button to look for the desired PDF file and open it. After that, you can preview the PDF files directly on Google Drive.

Step 2: Right-click the PDF to choose the Google Docs option in the drop-down menu from the Open with option. Once you have uploaded the desired PDF document, it will be presented in a Word format then you can start writing on the PDF on Mac directly.

Step 3: Moreover, you can also go to the Open with button and select the Connect more apps button, which you can search for an editor for use, and click on the Connect button to continue. Then, you can write on the PDF files on Mac as desired.

Open PDF with Google Docs


Editing and writing on your PDF document will now be a lot easier with the methods we have shared with you today. You can simply learn how to write on a PDF Mac by using several methods such as online or by an installed app. But if you wish to get a more professional PDF file then better opt for PDFelement.

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