Why Should You Embed Fonts in PDF? Here are the Benefits and Guide

Last Updated on August 29, 2022 by Tina Clark


If you need to make a special PDF or protect the original texts of the PDF, you should know how to embed special fonts in PDF. Once you have embedded a whole copy of the font’s character set with PDF, the PDF viewer of receipts can emulate the formatting and substitute it with a standard typeface. Just learn more about the benefits of adding fonts in PDF and the detailed process from the article.

Embed Fonts in PDF

Part 1: Why Should You Embed Fonts in PDF

When you get some PDF files in a foreign language, such as Chinese, Japanese or Korean, all you can find is the unknown codec. It is the reason that you need to embed the fonts in PDF to make sure the PDF viewers can emulate the formatting and substitute with a standard typeface, especially when you need to print the PDF.

To save Word, Excel, or other Office files to a PDF file, you are essentially packaging all of the components of your design into a single PDF file, such as the font information, color information, and any other settings you have used. Both the PDF viewer and printer can emulate and render the PDF and present them as desired.

Designers frequently use Adobe InDesign or Adobe Illustrator, which both produce a reference to the typefaces you need but do not actually keep them in the file. When the software requires font information, it can retrieve the embedded fonts in PDF from the location on your computer where it was initially downloaded. When the file is viewed on a different computer, the reader has no idea where to get the font information, even if the computer has it. Once this occurs, the typeface is changed with another, radically altering the appearance of your design.

Part 2: The Benefits to Embed Fonts in PDF

1. Keeping the brand's visual identity intact. A large number of firms need the use of a certain typeface to properly represent their brand. When fonts are embedded into a PDF document, the appropriate fonts are displayed when the document is transferred or printed.

2. Maintaining the layout's consistency is a priority. Ever opened a file only to find that the text was all over the place? The problem is due to the fact that your computer cannot locate the typeface used in the original document and as a result, it automatically changed some of the design components. By including the fonts in the PDF, you can ensure that the design and layout are consistent throughout.

3. Allow others to make use of the font. Perhaps one of your colleagues needs the font but does not have it installed on his or her computer. If you need to allow a colleague to amend a document without giving the font file and license, you may simply embed the font inside the individual PDF that needs to be updated.

Part 3: How to Embed Fonts in PDF via Adobe Acrobat

When you want to embed fonts in PDF, which means to hardwire them into the file so that they don’t change, Adobe Acrobat is the desired solution to add fonts to your PDF documents. But you need to get a license of Adobe Acrobat beforehand. Here you can find how to embed fonts in PDF when you cannot access the fonts of a PDF file.

Step 1: Once you have opened the PDF in Adobe Acrobat, you can go to the File menu and choose the Document Properties option. It enables you to find and embed the fonts in PDF.

Step 2: Choose the Fonts tab and check the fonts used in the PDF document. You can find the embedded fonts in PDF from the list. If you cannot view the fonts in the PDF, you need to embed new fonts.

Check Embed Fonts

Step 3: Head to the File menu, and then choose the Print option to select the Adobe PDF option. Select the Properties option and you can select the Adobe PDF settings tab to find the fonts included.

Step 4: Click on the Fonts tab and make sure the fonts you need to embed are on the fonts source list. After that, you can tick the Embed all fonts option to embed fonts in PDF for printing or reading.

Note: If the fonts are not available, you have to move or duplicate the fonts files from where you have stored them, such as the C:/Windows/Adobe Acrobat/Fonts.

Part 4: Best Alternative Method to Embed Fonts in PDF

What should you do if you do not have a license of Adobe Acrobat, or can’t find the fonts embedded in the PDF? To find a workaround to print and view the PDFs, PDFelement is the all-in-one PDF editor, which ascribes to its robust capabilities. It enables you to edit the PDF text and graphics and convert the PDF to another file format, which remains the creation of fillable forms, and the protection and sharing of documents.

1. Extract the texts and images from the PDFs with the OCR algorithm.

2. Convert PDF to Word, Excel, PowerPoint, text, and other formats.

3. Provide advanced editing features to merge, split, watermark, etc.

4. Add text to PDF with the desired fonts, sizes, colors, and more.

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Step 1. Launch the PDFelement application once you have installed the program on your computer. Select the Open file button on the PDFelement Home tab to access the PDF file that you desire to embed the fonts from the drop-down menu.

Open PDF for Conversion PDFElement

Step 2: Select the Edit from the drop-down menu, followed by the Edit text and image object button. Following the selection of the text, you have the option to change the font, size, and color. Then, you can embed the fonts in your PDF the way that you want.

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Part 5: FAQs about How to Embed Fonts in PDF

1What does embedding a font in PDF mean?
If you embed fonts in your PDF, you can be confident that your PDF has all of the font information contained in your text. It guarantees that when it is viewed on a different device or printer, it will show appropriately on that device or print the PDF correctly.
2How do I find fonts used in the PDF?
This is the initial step in deciding which fonts require manual embedding and which do not. Select the File option, then select the Properties tab, and click the Fonts button from the menu bar and a list of the fonts that are presently being used in the PDF document.
3What happens if a font is not embedded?
By embedding fonts in your PDF file, you can ensure that everyone who views it sees the document in the manner in which you intended it to be shown. Or else, the PDF reader will not show typically what you had in mind when you created the document.

Conclusion

When creating branded PDFs, it is crucial to be able to employ the appropriate fonts. It will be used instead of the original font if you embed a font in a Word document or PowerPoint presentation and the receiver does not have the same font installed on their computer. Just learn more about the benefits, process, and alternatives for embedding fonts in PDF.

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