3 Efficient Methods to Electronically Sign a PDF on Windows and Mac

Last Updated on September 21, 2022 by Tina Clark

When you have a special signature, you can simply add a digital signature to PDF documents without printing. PDF is a popular document format in the corporate sector. As a result, PDFs that have been digitally signed have gained widespread acceptance as safe, professional, and legally binding documents. How to electronically sign PDF documents? You might be accustomed to signatures being affixed in the usual manner.

However, technological advancements have altered the environment and altered how you incorporate signatures into PDF files. If you are on the lookout for the best method for adding a signature in a PDF, the article will walk you through the detailed process.

Add Digital Signature to PDF

Part 1: The Ultimate Guide to Insert a Signature in PDF

If you want to electronically sign a PDF on Windows and Mac, PDFelement is a versatile PDF editor to manage the PDF documents and interact with PDF files. Instantaneously responsive and simple to use, it is also cost-effective, interoperable with a wide range of devices, and even packed with fantastic capabilities. Moreover, you create and design your electronic signature in PDF with SignX features.

1. Add digital signature to PDF without printing, scanning, or even signature.

2. Record the identity of the author and verify the content has not changed.

3. Fill out a form and send it to others for electronic signature collection safely.

4. Draw, type, or upload your handwritten signature to remotely sign contracts.

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Step 1: To add a digital signature to a PDF, you can launch PDFelement on your PC. Click the Open files option to import the PDF document into the program. Alternatively, you can navigate to the location of the target PDF file and drag it into the program.

Open PDF for Conversion PDFElement

Step 2: Once you have uploaded the PDF files, you can head to the toolbar and choose the Protect menu. After that, you can select the Sign Document option from the options to add a digital signature to the PDF, which will show an image of your handwritten signature.

Add Signature to PDF PDFElement

Step 3: When you click the New ID tab, the Add Digital ID window pops up. Click the appropriate options, you can add your digital ID from an existing file or generate a new one. If you wish to upload an existing ID, simply look for the appropriate password and enter it in the Password section.

Add Digital ID PDFElement

Step 4: After uploading your digital ID from a file, click the Next button to go to the Sign Document window. Select the Refresh ID List option from the Sign As drop-down menu. Within this box, you can pick the supplied digital ID and the appropriate ID options.

Step 5: When you have made the selections, click the Sign option to add your digital signature to the desired PDF file. After adding the digital signature, click the Save icon at the top of the window to save your modifications before you send the signed documents to others.

Add Esign to PDF PDFElement

Part 2: How to Add Digital Signature to PDF in Adobe Reader

Adobe Acrobat PDF Reader enables you to sign a PDF document or form using your handwritten signature or by typing, drawing, or inserting a picture of your handwritten signature. Moreover, you can also add other information, such as your name, company, title, or date. It is compatible with JPG, JPEG, PNG, GIF, TIFF, TIF, and BMP files.

Step 1: Open the desired PDF doc that you need to add a digital signature in Adobe Acrobat Reader. To sign a PDF document or form, you can type, draw, or insert an image of your handwritten signature.

Step 2: In the toolbar, click the Sign menu and select the Fill & Sign option by selecting the Tools option. After that, you can select the Fill & Sign option from the right panel.

Step 3: The PDF form fields are automatically identified. If you click anywhere within the blue area, the cursor will be automatically positioned in the proper location. Fill up the field with your text.

Step 4: Fill out the PDF form in whatever color you choose in the Fill & Sign menu. The signature color is set to black by default. You can customize the other parameters to add a digital signature to the PDF.

Step 5: In the toolbar, click the Sign symbol and then select whether you want to add your signature or simply initials. If you've previously added signatures or initials, these appear as selectable choices.

Step 6: If you've already added your signature or initials to the PDF, just choose them from the Sign choices and then click in the PDF area where you'd like to put your signature. Proceed to the subsequent step.

Step 7: To reposition the signature or initial that has been put, click the area to highlight it and then use the arrow keys. Use the options on the field toolbar to resize or remove the field before saving the PDF.

Fill and Sign Adobe

Part 3: How to eSign a PDF Document Online without Printing

Sejda is an online PDF editor where you can electronically sign PDF without downloading an extra program. It also provides some basic features to use your mouse, track-pad, or pointer device to draw a special signature on the screen. Moreover, there is a special feature to provide direct links for your website to fill out and sign your PDFs.

Step 1: Once you headed to the Sign PDF page of Sejda, you can select the PDF file and click the Upload PDF file button on the Sejda website. It enables you to select the files from Cloud services or web links.

Step 2: To create a new signature, click Sign and then Add Signature. It provides 3 ways to make a signature: typing it, drawing it with your mouse or track-pad, or uploading a picture of your signature.

Step 3: Select your signature from the Sign menu dropdown. Scroll down to click the desired location. By dragging on the signature's corners to resize the PDF before downloading your PDF with a digital signature.

Esign PDF Online

Part 4: FAQs about Adding Digital Signature to PDF

1It is legal to add a digital signature to a PDF?
Electronic signature to PDF is recognized as legal by the governments of most countries. It is safer than pen and paper because it contains more information such as the IP address of the signer.
2How to make the digital signature for PDFs?
When you add electronic signatures to PDFs, you can find simple ways to make one with the program, such as the online PDF editor. But to make some special ones, you’d better use Photoshop.
3How to make a signable PDF?
To make a signable PDF or make the PDF editable, you can turn the PDF into Word, Excel, or other editable formats. Moreover, you can use a professional PDF editor to add a digital signature to a PDF.


When you need to esign some PDF directly without printing, especially when you are on the go, here are the workable methods you should know. To make the whole process easy, PDFelement is the all-in-one solution when you need to add a digital signature to a PDF with advanced settings and multiple editing features.

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