How to Add Page Numbers to A PDF File without Losing Quality

Last Updated on June 9, 2023 by Tina Clark

There are many reasons that you want to add page numbers to your PDF document. Firstly, a PDF file without a page number is incomplete. With page numbers, PDF document management becomes much easy. Plus, you can find the page that you read last time with page numbers. The page number is beneficial. Now, the most obvious problem is how to add page numbers to a PDF. There are many methods. And this article tells you the best ways to do it quickly.

How to Add Page Numbers to PDF

Part 1: Best Way to Add Page Numbers to a PDF

If you have many PDF documents or produce PDF files frequently, you’d better find a good PDF editor to help you add page numbers to a PDF. From this point, we recommend WidsMob PDFEditor. Its key features include:

  • Add page numbers to a PDF document in one click.
  • Support almost all PDF files include encrypted and scanned PDFs.
  • Keep the original quality of elements on your PDF files.
  • Utilize hardware acceleration to improve the performance.
  • Provides extensive tools, like adding text, image, comment, etc.

In a word, it is the easiest way to add page numbers to a PDF on your desktop.

Win Download Mac Download

How to Add Page Numbers to a PDF Quickly

Step 1: Import the PDF into the best PDF editor

Launch the best PDF editor and viewer once you install it on your computer. Then click File -> Open, find and select the PDF file to edit in the pop-up dialog, and open it. Alternatively, drag and drop the PDF file into the interface to open it directly. If you have set the program as default PDF viewer, double-click the PDF file and open it immediately.

Create PDF File on PDFEdit

Step 2: Add page numbers to PDF

If you are ready, click the Pages menu on the menu bar to open the Pages toolbar. Choose the Betas Numbering tool on the toolbar to open the pop-up dialog. Set the location and other options based on your need, and hit OK to confirm it.


Step 3: Export the complete PDF file

Edit your PDF with the tools and when finish, press the Ctrl + S buttons on your keyboard to open the save-file dialog. If you click the Save button directly, the complete PDF will replace the original file. If you want to keep the original PDF file, select another location or change the filename before hitting the Save button.

Print PDF with PDFEdit

Note: According to our research, it only takes a few seconds to add page numbers to hundreds of pages PDF. So, it is the best way if you have to edit PDF regularly.

Win Download Mac Download

Part 2: Add Page Numbers to PDF Online

If you do not want to install software on your computer, online PDF editor apps are an alternative solution. They are portable and easy to use. Most of them are free to use. And some of them require registration. The other limitation includes limited files size. Plus, web apps cannot handle encrypted PDF documents yet. We share two web PDF editors that can add page numbers to a PDF online.

Method 1: Add Page Numbers to a PDF with SmallPDF

SmallPDF is a collection of PDF tools. It contains a wide range of PDF editing tools include adding page numbers to a PDF. However, it can only handle two PDF files per hour. Moreover, you cannot edit encrypted PDF documents.

Step 1: Search for SmallPDF in your browser, open it and select Number Pages in the Tools menu. Copy and paste into the address bar of your browser, and press the Enter key on your keyboard to open the website directly.

Step 2: Click Choose file button to upload the PDF from your hard drive. Or you can import a PDF from Google Drive or Dropbox.

Step 3: Decide where on the page you would like page numbers to appear. And click the Number pages button to start adding page numbers to the PDF file. When you finish, you will see the download page. Here you can get the modified PDF.

Note: If your PDF is password protected, you have to unlock it first.

Add Page Numbers with SmallPDF

Method 2: Add Page Numbers to a PDF on CleverPDF

As its name indicated, CleverPDF is another web-based PDF editor. Unlike SmallPDF, this online PDF editor provides several custom options related to the appearance of page numbers. It also allows you to add meta numbers to specific pages in a PDF online.

Step 1: Visit the online PDF editor in any web browser. Click the Choose file button to trigger the open-file dialog. Here you can find the PDF file to edit and upload. The web app also allows you to upload a PDF from Google Drive or Dropbox.

Step 2: After uploading, set the appearance of the page numbers based on your preferences, including Font, Position, Size, Page Range, and The First Number.

Step 3: Next, click the Start conversion button to add page numbers to the PDF file. Finally, click the Download button to get the PDF with page numbers.

Note: Bear in mind that there are many ads on the website, so you must be careful. If the online PDF editor cannot process your file, you have to look for other tools.



Based on the sharing above, you must understand how to add page numbers to a PDF file on Windows and Mac OS X. Sometimes, you create or get a PDF file, but it does not contain any page numbers. You cannot manage the pages or remember them clearly. Some web apps can add meta numbers to your PDF files without installing any software on your computer. If you mind the shortcoming of web apps, WidsMob PDFEditor can meet your need. We hope that our guide is helpful to you. Have other questions related to PDF editing? Please, leave a message below.

Win Download Mac Download