Convert Excel to PDF with Original Format – 5 Simply Methods You Should Not Miss

Last Updated on June 20, 2022 by Tina Clark

Whether you need to send an official document or prohibit others from editing the files, you have to save or convert Excel to PDF. It is not difficult to save an Excel spreadsheet to a PDF file with Excel, which you can find the default option within Excel Office. But when you need to further edit and manage the PDF files, or even encrypt the files, you have to choose the professional Excel to PDF converters. Just learn more about the 5 simple methods to convert Excel to PDF from the article.

Convert Excel to PDF

Part 1: 3 Built-in Methods to Convert Excel to PDF

Office Excel has built-in features that allow you to save Excel to PDF format. It is the built-in and optimal method to convert the files without losing the original format of your spreadsheets.

Method 1: How to Save Excel as PDF

It is the most frequently used method to use the Save feature to convert Excel to PDF. When you need to send out only a specific portion of a larger sheet, or you don’t want it to be editable, it is a good option.

Step 1. Once you have completed the Excel spreadsheet, navigate to the File menu on the topside of the application.

Step 2. Select the Save As option from the drop-down menu. Choose PDF as the file format by clicking the downward arrow.

Step 3. Save your changes by clicking the Save button and locating your saved file on your PC file explorer.

Save Excel to PDF

Method 2: How to Export Excel to PDF

When you need to adjust the different settings for converting Excel to PDF, you can use the built-in Export feature. It can publish the Excel spreadsheets to the selection, entire workbook, active sheets, and more.

Step 1. Navigate to the File menu of Excel that you can find on the top of the application and go to the Export tab.

Step 2. Choose the Create PDF/XPS option from the menu to convert the Excel spreadsheet to a PDF document.

Step 3. Click the Options button to adjust the settings for the PDF file you are about to create before clicking the OK button.

Note:Choose the Selection option to convert the selected area of your Excel spreadsheet to save as a PDF. Select the Active sheet(s) option to save the entire visible worksheet as a PDF.

Export Excel to PDF

Method 3: How to Publish Excel as PDF Quick Access Toolbar Command

When you need to publish multiple Excel spreadsheets or create some new email messages with the PDF attached, you can simply add the command for publishing Excel as PDF to the fast access toolbar.

Step 1. Right-click anywhere on the quick access toolbar and choose the Customize Fast Access Toolbar from the menu.

Step 2. In the Excel Options window, you can go to the Quick Access Toolbar tab to manage the commands for Excel.

Step 3. Choose the All Commands option from the drop-down list and select the Publish as PDF or XPS option.

Step 4. Press the Add button to include the command in your Quick Access Toolbar command choices and click the OK button.

Add Publish as PDF Command

Part 2: 2 Professional Methods to Convert Excel to PDF

Method 4: How to Convert Excel to PDF via PDFelement

If you are not satisfied with the Excel built-in option to convert Excel to PDF, especially when you need to polish or edit the Excel files, PDFelement is the versatile method to convert the desired spreadsheets to PDF, convert multiple PDF files in batch, and even polish the PDF files. Moreover, it provides tools to create, edit, annotate, and convert PDF files.

1. Convert PDF to Excel, PowerPoint, Word, images, and other file formats.

2. Provide a batch process to convert PDF to Excel and others within clicks.

3. Perform OCR technology to extract the texts from the PDF to your Excel.

4. Create PDF documents from scratch, from other file formats, or web pages.

Win Download Mac Download

Step 1. Once you have installed PDFelement, you can launch the program and open the Excel file you wish to convert. Navigate to the Convert tab and click the To PDF button to convert Excel to PDF.

Save Excel as PDF PDFElement

Step 2. There will be a pop-up window. Select the output folder and format for the Excel to PDF conversion from the pop-up box. The extension would be xls to PDF, for example.

Step 3. Prior to conversion, you can click the Settings button to choose whether all pages should be combined into a single excel sheet. After that, you can click the Save button to save the changes.

Settings to PDF PDFElement Win Download Mac Download

Method 5: How to Convert Excel to PDF with Adobe Acrobat

After installing Adobe Acrobat, you can install PDF Maker, which is a plug-in for Adobe Acrobat to go with Microsoft Office. When Microsoft Office 2010 or later is installed, the PDF Maker controls (ACROBAT tab) appear on the main menu to convert an Excel file to a PDF document.

Step 1. Launch the Microsoft Excel program and open the Excel file that you wish to be converted into PDF.

Step 2. Utilize the Acrobat tab on the top of the application to convert the Excel spreadsheet to a PDF document.

Step 3. Click the Create PDF from the drop-down menu, choose the sheet to convert, and then save your PDF by giving it a file name.

Step 4. After that, you can convert the Excel to PDF, which you can preview the file before exporting the file.

Adobe Extension Excel to PDF


Converting Excel files to PDF without losing the original format is a frequently performed process. Fortunately, it's rather straightforward, and there are a few viable solutions that you can find on the application itself. Additionally, there is PDFelement for Excel to PDF conversion, which enables you to construct automated processes that convert your files to PDF.

Win Download Mac Download